Privacy Policy
Effective Date: 13/10/2025

At Active Minds, we are committed to protecting your privacy and handling your personal information responsibly.

This policy explains how we collect, use, and store your data.

1. Who We Are

Active Minds is a UK charity focused on supporting young people in employment, mentoring, and personal development.
Charity Registration Number: 1201319
Contact: activemindsyoucan@gmail.com

2. What We Collect

We collect personal data based on your relationship with us, including:

  • Young People: Name, contact details, educational background, goals, progress, and safeguarding information.

  • Mentors, Volunteers, and Staff: Name, contact details, professional background, references, and DBS checks.

  • Donors and Supporters: Name, contact details, donation history, and payment info (via secure third parties).

3. How We Use Your Information

Your data is used to:

  • Provide services, mentoring, and placements.

  • Communicate with donors and supporters.

  • Comply with legal and contractual obligations.

  • Send marketing emails (with consent).

4. Who We Share Your Data With

We may share your information with:

  • Mentors, employers, training providers (with consent).

  • Safeguarding bodies or authorities (if required).

  • HMRC (for Gift Aid).

  • IT providers and auditors (under secure agreements).

We do not sell or rent your data.

5. Data Security

We take appropriate steps to protect your data, including secure systems, password protection, and encryption where necessary.

6. How Long We Keep Your Data

We retain your data only for as long as needed:

  • Young people: up to 7 years after involvement.

  • Mentors/volunteers/staff: up to 7 years after involvement.

  • Donors: up to 6 years after the last donation.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access, correct, delete, or limit your data.

  • Withdraw consent (e.g., for marketing).
    To exercise these rights, contact us at activemindsyoucan@gmail.com.

8. Cookies

We may use cookies on our website to improve user experience and performance. You can manage cookies through your browser settings.

9. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

10. Contact Us

If you have any questions, contact our Data Protection Lead at:
Email: activemindsyoucan@gmail.com